Lithuanian Exhibition and Congress Centre LITEXPO, Laisvės pr. 5, Vilnius, Lithuania.
Topic 2017: Lithuanian signs visible abroad
Every year the Vilnius Book Fair and its cultural programme is devoted to a special topic. The theme of the next Vilnius Book Fair will show to its visitors how many people of Lithuania, who left their motherland by force or at their own will, are making the name of Lithuania famous in the world.
Vilnius Book Fair 2017 will try to find the Lithuanian signs in the world and to read them and at the same time to see how much we have discovered, created, experienced, how much presence of Lithuania is in the world.
The International Vilnius Book Fair is the main annual meeting place of publishers, authors and readers, it is the well-known cultural activity in Lithuania, the biggest and most important book fair in the Baltic countries. The Vilnius Book Fair is exclusively focused on the reader, books and cultural events. At the same time this is the right place to get acquainted with the pubishing market of the Baltic region.
The biggest book fair in the Baltic countries: each year over 300 publishers, book traders, etc take part in the Vilnius Book Fair, the event is attended by more than 60.000 visitors. The total area of the Fair is over 12.000 sq.m.
Another thing that makes the Vilnius Book Fair so famous is the usually long and impressive list of its foreign guests, and the broad cultural programme. The Fair has been visited by such stars of the literary and culture world as Alessandro Baricco, John Irving, Andrei Makine, Jostein Gaardner, Joanne Harris, Melvin Burgess, Sofi Oksanen, Yuri Slezkine, Mike Gayle, Etgar Keret, David Foenkinos, Tahir Shah, Alberto Angela, Colleen McCullough and many others.
WHAT IS SPECIAL IN THE VILNIUS BOOK FAIR:
Children‘s Literature Hall – all the novelties of children literature presented by Lithuanian and foreign publishers, as well as the space, where children can play freely and where the events dedicated for them take place on the specially installed "stage for children".
Creative studio invites the youngest visitors of the Fair to take part in the creative workshops, readings, meetings with authors of children's literature, book illustrators from Lithuania and foreign countries. Creative studio is a part of Children’s Literature Hall.
Forum – LRT Studio – the event area, where Lithuanian National TV and Radio broadcasts radio and TV shows, makes live interviews with authors and artists, gives live reports directly from the Fair.
Discussion club invites to enjoy serious discussions and intelligent conversations with well-known Lithuanian and foreign representatives of culture, art, business and science. The discussions are held in Forum – LRT Studio area.
The Literary Cafe. Poetry read to jazz is a special feature of the long Friday and Saturday nights (when the Fair is open till 9PM!)
Library open. New, friendly and modern library created by the Lithuanian Librarians Association. One more space devoted to reading and networking.
Music hall. Novelties of Lithuanian music publishers and performers with live music.
Exhibitors for participation in the Vilnius Book Fair register on-line at the litexpo.lt through the electronic application order and administration system EPUS (direct connection - http://epus.litexpo.lt/).
The Application has to be submitted by December 9, 2016.
Brief information about the terms and conditions of participation in the Fair is provided in the participation terms and conditions. Main rights and duties of an Exhibitor, as well as those terms and conditions of Participation are established in an application-agreement filled in by each Exhibitor, accepted by LITEXPO, and Regulation on participation in exhibitions and trade fairs, as well as other internal regulations of LITEXPO. All the above-listed regulations are jointly referred to as Legal acts regulating Participation. Every single exhibitor must familiarise himself/herself with the latter legal acts.
Exhibitor can admit into his stand a Co-exhibitor (other company) after having registered it in his application and agreed on their participation with the Fair organizer.
Exhibitor has to pay the Co-exhibitor’s fee.
Co-exhibitor has the right to use the same stand as the main Exhibitor, and has to obey the same requirements, terms of participation in the Fair as applied to the Exhibitor.
Exhibitor shall assume responsibility for any violations, breaches of the legal acts regulating participation committed by his Co-exhibitor.
3.Main services and charges:
The Organizer rents empty exhibition space (minimum area – 6 sq. m) for the whole duration of the Fair
and provides with the following services:
Development of event programme, coordination and organization services;
Advertising campaign of the Fair;
Communication campaign of the Fair;
Attraction of targeted visitors, distribution of invitations to officials and trade visitors;
General lighting and heating of the halls;
General protection against open robbery outside working hours of the Fair.
Registration fee per Exhibitor (payable after the submission of an application-agreement) is
112 EUR + 21% V.A.T.
The fee includes:
Entry into the electronic catalogue of exhibitors
Exhibitor passes (1 pass for 2 sq.m., but no more than 30 pcs. for a stand)
Invitations for visitors (40 pcs. for an Exhibitor)
Invitation cards to the opening soiree of the Exhibition (2 pcs. for an Exhibitor)
Co-exhibitor‘s fee is 112 EUR + 21% VAT. The fee includes:
Entry into the electronic catalogue of exhibitors
Exhibitor passes (2 pcs. for a co-exhibitor)
Rent of exhibition space:
Empty exhibition space:
67 EUR + 21 % V.A.T. per 1 sq. m
Empty exhibition space when renting 30 sq. m and more:
61 EUR + 21% V.A.T. per 1 sq. m
Arrangement of a standard stand
The 6 sq.m. standard stand consists of the following :
a booth of OCTANORM constructions (h=2,5 m);
carpeting of grey colour; three spot–lights of 100 W (1 per 2 sq. m);
a table and 2 chairs;
15 separate bookshelves;
fascia with the company name in Latin letters (standard font, up to 10 letters);
three-outlet socket (220 V/2 kW);
garbage bin and daily stand cleaning service;
Rent of standard stand
21,50 EUR + 21 % V.A.T. per 1 sq. m
In case of questions regarding standard stand constructions, please contact the architect Rūta Urbonavičiūtė, phone +370 655 05705, e-mail firstname.lastname@example.org .
4. Stand design, additional stand equipment and services
The dimensions of the stand and its place in the hall are determined by the Organizer. If a stand of individual design (non-standard) for Exhibitor is designed and constructed by another company, the contracting company has to submit a detailed drawing of the stand to the architect, Rūta Urbonavičiūtė, ph. +370 655 05705, e-mail: email@example.com no later than 14 days before the Fair starts. The drawing has to be approved by the Fire Security Department (see: Regulations of Participation at Exhibitions and Fairs);
Additional stand equipment, furniture, communications, companies’ names or logos on fascia boards have to be ordered in advance by filling in the Forms for Additional Equipment, Services and Communications through the electronic application order and administration system EPUS. For further information and orders, please contact the stand sales manager Olga Marčionienė, phone +370 5 2686882, +370 615 20106, e-mail firstname.lastname@example.org ;
For the rent of stands of individual design, please contact the stand sales manager Olga Marčionienė, phone +370 5 2686882, 370 615 20106, e-mail email@example.com ;
Forms for Additional Equipment, Services and Communications are also available at litexpo.lt;
5 days before an Exhibition opening, prices for additional equipment and services increase by 50%, 24 hours before the opening by 100%;
An Exhibitor must cover stand remounting expenses which amount to 20% of the installation price of the exhibition stand, if 5 days before an Exhibition any amendments are made to the stand design and the stand has to be remounted.
5. Terms of payment
An Exhibitor has to pay for the rent of exhibition space, stand rent and additional services after getting the invoices from LITEXPO. All fees must be paid within the period indicated in the invoice, otherwise the Exhibitor will not be registered to the Fair.
6. Other services
Hotel booking - the administrator Gintarė Petrauskaitė (ph.: +370 630 09390, e-mail: firstname.lastname@example.org ).
Visa invitation letters - the administrator Grazina Jakstaite (ph. +370 620 24750, e-mail email@example.com).
Upon payment of registration fee, every Exhibitor is provided with 40 electronic invitations for his customers to visit the Fair (co-exhibitors - with 40 e-invitations). Invitations are intended for their recipients only. Sale or any other distribution of invitations to third parties for remuneration are prohibited. Exclusively the invitations provided by the Organiser are valid for the Fair.
7. Cultural Events
Exhibitors are invited to organize various events during the Fair (book presentations, meetings with authors, seminars, etc.) The program of events has to be coordinated with the Organizer. The conference halls booking forms are sent to Exhibitors by e-mail and have to be submitted to the Organizer by November 30, 2016. The applications are qualified by the Organizing Committee of the Vilnius Book Fair cultural programme.
Exhibitors organizing various actions at their stands may not interfere with proper participation
in the Fair of other exhibitors (make noise, play loud music, etc.).
8. Exhibition course
An Exhibitor, for whom an exhibition stand is set-up and dismantled by another company, shall
inform his contractor about the requirements regulating the stand set-up procedures established by LITEXPO (see Regulations of Participation at Exhibitions and Fairs). In such cases the Exhibitor shall bear full liability for actions of third parties. Staff mounting a stand during mounting and dismantling days shall be issued free special vouchers;
After arriving at LITEXPO an Exhibitor has to register at the Info-Centre of the Fair. Exhibitors are registered to the stands after they have fully paid the invoice for their participation in the Fair;
An Exhibitor is provided with information about the working procedure of the Fair, services provided, and is issued with exhibitor's passes, upon presentation of which to security, exhibitors shall be provided with access to the exhibition halls on the days of Fair mounting, dismantling and during the working hours.